This event décor rental contract is entered into between Silk Stem Collective LLC (hereafter: Silk Stem) and [Client] (hereafter: Client), collectively known as the “Parties”, for the rental of floral décor (hereinafter “Rental Items”) for Client’s event (hereinafter, “Event”) scheduled for (event date) (hereinafter, “Event Date”).
1.RENTAL ITEMS
Company agrees to rent to Client the items described in detail in the rental items list (hereinafter, “Rental Items List”), which is incorporated by reference, made a part of this Contract, and attached, for Event scheduled for the Event Date. Silk Stem will reserve Rental Items for the Event Date once Client provides a signed copy of this Contract to Silk Stem.
- 17 Juneau Centerpieces
- 1 Juneau Arch Flower Set (Arch excluded)
- 1 Juneau Ceremony Arrangement Pair
2. CUSTOMIZATION
Any customizations of Rental Items must be agreed upon between both parties and itemized in the Rental Items List. Silk Stem reserves the right to reject requests for customizations requested by the Client after this contract has been signed by both parties.
3. RENTAL FEE
Silk Stem agrees to waive all rental fees for Rental Items specified in the Rental Items List. Client agrees to allow Silk Stem the use of all photos taken by Silk Stem and the Client’s photographer.
4. DELIVERY AND PICKUP
Silk Stem shall provide delivery and setup of the Rental Items on the agreed upon date, unless otherwise agreed upon in writing.
Client will collect the Rental Items after the event and Silk Stem will collect the items on the agreed up on date, unless otherwise agreed upon in writing.
The specific delivery times must be finalized no later than fourteen (14) days before the Event Date.
During the agreed-upon delivery time(s), the Client or their representative, such as the Event Staff, must be present at the Event site and provide Silk Stem with full access to the premises. If the Client or their representative is not present during the delivery, the Client waives the right to inspect the status, condition, and quantities of the Rental Items. Silk Stem shall not be responsible for any delay(s) caused by other parties, including providers of other rentals or services.
5. DAMAGED OR MISSING RENTAL ITEMS
All Rental Items are subject to inspection by Silk Stem prior to delivery and/or release to the Client. Upon delivery and/or receipt of the Rental Items, the Client, or their representative, such as a professional event coordinator, has the right to inspect them before the start of the Event. To indicate their satisfaction with the inventory, the Client should initial the delivery inventory sheet provided by Silk Stem. The right to inspect the Rental Items may be waived by the Client.
6. CARE AND RETURN OF RENTAL ITEMS
The Client agrees to return Rental Items in the same condition as received. Every item is thoroughly inspected and cleaned after every use. If any rental item is lost, stolen, or damaged beyond normal wear and tear (example: Rental Items left out in the rain uncovered and unprotected, missing flowers, etc.), the Client shall be responsible for paying the repair costs, but equal to no more than the full value of the item.
The Client is not permitted to make any modifications to Rental Items. This includes but is not limited to removing flowers or greenery, adding flowers or greenery, disassembling items, or changing the structure in any way.
7. SINGLE LOCATION SET UP
Silk Stem will set up items at a single location only. Only staff of Silk Stem are authorized to move floral décor items unless previously discussed and noted in this section. Any damages or injury incurred as a result of moving Rental Items without permission is the responsibility of the Client.
8. LIABILITY
The Client holds Silk Stem harmless from any and all claims, demands, damages, losses, suits, proceedings, penalties, expenses, or other liabilities including lost or stolen property, attorney fees and court costs, arising out of or resulting from the performance of this contract, regardless of the basis (except for gross negligence on the part of Silk Stem).
9. INDEMNIFICATION AND RELEASE
Both parties agree to indemnify and hold Silk Stem, its officers, directors, shareholders, employees, representatives and/or agents from any claim, liability, loss, cost, damage, judgment, settlement or expense (including attorney’s fees) resulting from or arising from the indemnifying party’s negligence, willful misconduct, and negligent performance of, or failure to perform, any of its duties or obligations under this contract. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to grant any rights, contractual or otherwise, to another person or entity.
10. FORCE MAJEURE
Silk Stem and any of its employees or agents shall not be in breach of this contract for any delay or failure in performance caused by reasons out of its reasonable control. This includes, but is not limited to, acts of God or a public enemy; natural calamities; failure of a third party to perform; changes in the laws or regulations; actions of any civil, military or regulatory authority; power outage or other disruptions of communication methods or any other cause which would be out of the reasonable control of Silk Stem.
11. ASSIGNMENT
This Contract may not be assigned by either party without the prior written consent of the other party. This clause of the Event Décor Rental contract shall not restrict Silk Stem’s ability to hire and retain staff of it’s own to conduct their services.
12. GOVERNING LAW
Any and all legal manners related to this Event Décor Rental contract shall be subject to the governing jurisdiction of the venue location. The Parties agree that in the instance of a disagreement, both parties will seek mediation from a neutral arbitrator before seeking remedy through a court of law.
13. ACCEPTANCE
Both parties agree to all terms and conditions above and will, to their best abilities, fulfill all aspects of this Event Décor Rental contract.
The signatures below indicate complete consent and approval by the client.
